Steve McDonnell’s experience running businesses and launching companies complements his technical expertise in information, technology and human resources. QB Pro desktop number of users and login credentials Hi, I am not sure if my last reply posted because I was not logged in, so I will write it again.
 
 

Quickbooks pro 2 user license. How Many Users Can Share QuickBooks?

We will be hiring someone to take over my full charge position in our small business. I still have some expenses to enter from The new person will primarily work on while I wrap up , although they may also help with minor clean-up transactions.

I work from a home office and the new person will be in the company office. With me working remotely, what options are there for both of us to work on the same company file? What is the best and most efficient way to handle this situation so we can both get our work done without risking losing transactions? We will each be using Desktop Pro Plus Go to Solution.

I am sorry to miread your post. You can use the current edition i. Make sure to have the same license code of QuickBooks for both machines. You don’t need to install QuickBooks on the client’s machine. View solution in original post. A remote desktop solution is the cheapest one but it will not meet your needs to work on the same file at the same time. Your best option is to deploy a private cloud solution. One computer will be assigned as the host and the other one will become the client.

You need to have a license of Premier for 2 users to run this multi-user feature. For the private cloud, do I have to switch to Premier with 2 users, or can I just add another user to my existing Pro license? They would only view files and print reports. I’d like to just set up the multi user network and not change anything else as opposed to putting QB online. I think all they would have to do is obtain a license and set up QB on their computers and my computer would be the server host.

Regarding your comment – ” You don’t need to install QuickBooks on the client’s machine. Is management connecting via VPN and if so, how does one run it “virtually on the host”? Are you suggesting that with multi licensing that two instances can run on the host computer at the same time?

Hosting services are needed if you want the others users to access the QuickBooks Desktop file in multiple locations. While we’ve partnered with different hosting service providers , I would recommend reaching out to their supports to know know how this works. They can guide on the step by step process to make it work for you. In addition, multi-user licensing allows the users to work on the hosted computer at the same time.

You can also use this link to know more about adding a user license: Add a user license to your QuickBooks software.

For on-premise solution, you may combine LAN users and mobile users working on the same data file at the same time. If it’s about file sharing with one remote user at a time, does a hosted cloud have to be the only method? Short answer, yes you can use a VPN as a solution. There’s multiple options for you when it comes to multi-user access from across different locations. Another option you could consider is Right Networks.

They as well are a cloud hosting software to consider. I personally can’t recommend which option is better or worse. It’s really up to you as a user to make that final decision. I have a client that I use Right Networks with. She has two seats. Problem is that we can’t both be on the deposit screen at the same time. Other than that, everything works fine. Is there an Admin setting that will allow us to be on the deposit screen at the same time with no problem?

Since you’re using a third-party app for hosting your QuickBooks Desktop company file, it’s best to speak with their own Technical Support team for assistance. You can view this article for additional information: What is Right Networks hosting? It includes a link that goes directly to their technical support team. They can provide a resolution for the issue you stated above. In case you encounter network connectivity issues, you can refer to this article: Resolve network issues with QuickBooks File Doctor test results.

Feel free to come back and tag me in a post below if you have other concerns with your company file hosting, and I’ll handle it for you. You can set up a multi-user network to allow multiple users to collaborate on the same company file at the same time.

In this setup, you’ll need one computer server computer that hosts your company files. Your employees will also access your company files through workstations, the computers that connect to your network that don’t host your company files. When you’re ready, you can start by setting up QuickBooks Desktop on your server computer. Here’s how:. We recommend keeping your company files on your server computer’s local hard drive to easily share them over your network.

However, if you want to keep your files on a network drive, you can map the drive in Windows. This way, you’ll have access to folders stored in another drive, server, or computer over a network.

Once done, follow the remaining procedures in this guide to complete the multi-user mode setup: Install a multi-user network for QuickBooks Desktop. I’m also adding this article to help manage your company files in a multi-user network: Features available and tasks you can perform in single or multi-user mode. Don’t hesitate to let me know if you any other concerns or questions by adding a comment below.

I’ll always have your back. It depends on which QB Desktop edition you have. How many user license do you have? It is pc desktop. My husband is a pc guy I’m a mac. Neither on one of us wants to switch. Setup a simple private cloud solution on the PC and you will access your company file by internet on your Mac’s browser in multiuser mode. How do I stop QB’s from renaming invoice numbers if I have two people working on invoicing at the same time in Multi-user mode. Thanks for joining this thread.

I’d be glad to provide some info regarding invoicing while in multi-user mode. Just to make sure I’m on the same page, how is the system renaming the invoice numbers? Are you seeing any duplicates? QuickBooks is designed to name invoice numbers in consecutive order. When in multi-user mode, user A may begin working on invoice number , when user B logs on to create an invoice it will be , and the next one created by user A will be The process will continue back and forth and so on as the two are working simultaneously.

The problem is the invoices numbers are not sequential and when one person puts in invoice and another person is putting in – it will change the first persons number to or vice versa.

Our invoices are not sequential and one person works on different invoices than the other person. QB’s will not ask to rename the invoice it just renames it and then person one has to go back and figure out what QB’s named the invoice and then correct it from there. It is a real problem for us. By clicking “Continue”, you will leave the community and be taken to that site instead.

Enter a search word. Turn off suggestions. Enter a user name or rank. Turn on suggestions. Showing results for. Search instead for. Did you mean:. Connect with and learn from others in the QuickBooks Community. Join now. Level 2. Two users in different locations We will be hiring someone to take over my full charge position in our small business. Labels: QuickBooks Desktop. Reply Join the conversation. Best answer February 10, Best Answers. Level Two users in different locations kvioland I am sorry to miread your post.

Two users in different locations A remote desktop solution is the cheapest one but it will not meet your needs to work on the same file at the same time. Two users in different locations Thank you very much, I wasn’t aware that this was possible. Two users in different locations Thank you, this info is very helpful and should solve the problem!

How Many Users Can Share QuickBooks? | Small Business – – How do I get the download?

If an employee leaves the company, you can assign her license to a different employee. When you implement multi-user QuickBooks, place the QuickBooks database on a shared drive that all QuickBooks users can access.

If you have a server that only stores the QuickBooks database and doesn’t provide access to the program, you don’t need to buy a separate license for the computer. Install a copy of QuickBooks on each user’s computer and enter one of the license keys from your multi-user pack. The QuickBooks administrator must activate multi-user mode through the File menu and set up each user in QuickBooks if the user doesn’t already exist.

Steve McDonnell’s experience running businesses and launching companies complements his technical expertise in information, technology and human resources. He earned a degree in computer science from Dartmouth College, served on the WorldatWork editorial board, blogged for the Spotfire Business Intelligence blog and has published books and book chapters for International Human Resource Information Management and Westlaw.

With this, I’d suggest upgrading QuickBooks to a newer version. Then, add a user license within the program. You can also purchase our Pro versions with 2 additional users. Once done, you can set up and install a multi-user network. This way, the new user can access your company file. I’m only a few clicks away if you need assistance in adding additional users to QuickBooks, system.

It’s always my pleasure to help you out again. View solution in original post. Contact us in private for details. I understand that I can not buy additional license for QB desktop and I need to upgrade to version. When I try to set up QB with multi user mode for three users, do I need to buy three single licenses?

Or do I need to buy multi user licese? I’m sorry that it’s silly question, but I’d like to understand whether or not there is multi user license aside from single user license. You need to purchase a license for 3 users to let 3 computers working on the same file at the same time.

Both single- and multi-user licenses are associated with specific users. They cannot be shared among a larger group of users who need access to the software. For example, let’s say you have a group of seven employees that might use QuickBooks. Even though no more than three employees would ever need to run QuickBooks simultaneously, you must purchase a user license.

You cannot purchase a three-user license and share the licenses among the seven who need access because each individual needs his own QuickBooks license. If an employee leaves the company, you can assign her license to a different employee. You may have 3 options: 1. Quick Books Desktop Pro Plus 2 user have never heard about a lifetime license tell more.

Quick Books Desktop Pro Plus 2 user frankatdbqcanvas wrote: have never heard about a lifetime license tell more Contact us in private for details. Quickbooks Desktop Pro users vs pc licensing. How do I record the Accumulated Depreciation? QuickBooks Desktop Pro Quick Book Problem to open company file. Welcome to the QuickBooks Online Payroll blog, where we will regularly add