Microsoft Teams Rooms Instructions: Use Outlook to reserve a room equipped with Microsoft. Teams Rooms. 1. Open Outlook, and go to your calendar. This user guide aims to provide instructions on how to host a meeting using a Teams Room. A Teams Room is an AV-enabled meeting room which has been setup.
Microsoft teams rooms user guide pdf.Meeting room guidance for Teams
Microsoft Teams Rooms formerly Skype Room Systems version 2 brings HD video, audio, and content sharing to Teams or Skype for Business calls and meetings of all sizes, from small huddle areas to large conference rooms. The touchscreen console in a conference room is the heart of every meeting. It automatically wakes up when it detects motion. On the screen, there are a few things you can do:. Note: To get a meeting to show up on the room console, organizers should set the room as the meeting location.
Start a new meeting by selecting Meet now. Make a phone call by selecting Dial pad and dialing a number. Project your laptop by plugging in the cable connected to the console.
Depending on the room settings, it may be projected to the room automatically, or you may have to select Present on the room console. Select More for instructions on how to add the room to a meeting, give feedback on the device, or change settings. When you’re in a meeting, you’ll have options to manage your camera and mic, share content, add participants, and end the call. In Skype for Business meetings, you’ll also have the option to check out conversations and content.
Use Outlook to reserve a room equipped with Microsoft Teams Rooms. Select Room Finder in the meeting scheduler or type the conference room email address. Use Outlook to add a Microsoft Teams Rooms room to an existing meeting. Add the room name it’s on the console under To or find the room using Room finder in the meeting scheduler, and send the update.
Any meetings currently happening are at the top of the list. After a meeting ends, it’ll stay on the screen for a little while so you can easily join again if you need to. If a scheduled meeting doesn’t appear on the console or if the meeting tile shows More options When you’re choosing your audio and video settings you have the option to add a room so you can use that room’s audio and video equipment.
Your personal device may even detect a nearby room using Bluetooth. If it does, you’ll see the meeting room’s name and the option to Join and add this room. If the nearby room has already joined the meeting, just select Audio off to join with your audio off and avoid disrupting the meeting. If your device doesn’t detect the room nearby, select Add a room under Other join options and search for the room you’re using.
If you’ve already joined the meeting on your personal device, you can select Show participants , then go to Invite someone or dial a number and search for the room name. Then, select the room and OK to call it into the meeting.
Then, the room will ring. To join the meeting, select Accept on the room console. Note: Make sure the audio on your personal device is off before you accept the call on the room console, or you could cause echo. Select Meet now on the room console. After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically. Note: For now, this is only available on Skype for Business. To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console.
Depending on your room settings, your screen may be shared automatically, or you may have to select Present on the room console. Join the meeting on your personal device and select Share , then the item you want to share. Go to Share your screen in a Teams meeting to learn more. Connect your personal device to the cable connected to the room console.
Depending on your room settings, your screen may be shared automatically or you may have to select Share on the room console. Content cameras allow you to stream a traditional whiteboard into meetings so remote participants can clearly see what’s being drawn.
Select Dial pad on the room console. Go to Add participants and find the people you want to invite. Note: This will only pin the video for the room, not for others in the meeting. To remove someone from a meeting, select their name on the room console, then Remove participant. Go to Type a message , use the keyboard to type a message, and then tap Send or press the Enter key. Note: If you have a single display, you can choose between showing just shared content or showing content and a row of people.
If you have two displays, one will show content and the other will show people. Selecting Layout will swap which display shows which. Select Mic on the room console to mute or unmute the room mic. Select Volume up or Volume down to adjust the speaker volume or mute the speaker. Mute participants by going to Participants , selecting a name, and then Mute participant. Select Camera on the room console to turn the room camera on and off.
Choose which video device you want to use, or tap Camera Off to stop streaming the room’s video. Note: For now, you can only switch between cameras on Skype for Business. If you leave the meeting room before your scheduled meeting time has ended, you can remove any content that you uploaded for the presentation.
Go to Content on the room console and select the content that you want to remove. Microsoft Teams Rooms requirements. On the screen, there are a few things you can do: Join a scheduled meeting by selecting the meeting. Select Show a room list and find a building or list.
Choose a room from the list of available rooms. Complete the meeting invitation as you would for any other meeting before sending. Use Skype for Business to add a Microsoft Teams Rooms room to an existing meeting Join the meeting from your personal device. Select Invite More People.
Search for the room name it’s on the console , and select OK. Accept the call on the console to join the meeting. Use Outlook to add a Microsoft Teams Rooms room to an existing meeting Open the meeting in Outlook on your personal device. If the meeting is accepted, it will appear on the console.
Select the meeting on the console to join. Join a scheduled meeting Just find your meeting on the console and select it to join. Join a scheduled meeting that’s not on the console Join the meeting on your personal device. Under Type a name or number , find the people you want to invite. Select people to add them to the list of invitees. Share your screen with in-room participants To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console.
Share your screen with all meeting participants There are two ways to share with both in-room and online participants from a personal device: Join the meeting on your personal device and select Share , then the item you want to share. Share in-room content Content cameras allow you to stream a traditional whiteboard into meetings so remote participants can clearly see what’s being drawn.
Stop sharing your desktop Select Stop presenting on the console. Dial a number, and then select Call. Add a participant Go to Add participants and find the people you want to invite. Need more help?
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